Pair

Use Zoom to connect remote workers with in-person staff

Share

Strive to ensure input of both those on screen and on premise

Snare

Capture benefits as remote and office workers fully collaborate

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Zoom Rooms Allow for Flexible Post-COVID Work Arrangements

Before the pandemic’s onset, most employees worked on premise. After its arrival, almost all worked remotely. But when we finally beat COVID, these scenarios needn’t be mutually exclusive. Our mastery of Zoom over the past year makes it possible for staffs to continue collaborating, some from the office and others from home. Read on for best practices in using Zoom to make the most of hybrid meetings.

Phone:
708-246-4211

HYBRID MEETINGS SOLVE HEALTH ISSUES NOW, LIFESTYLE ISSUES LATER

Health concerns may compel some companies to permit a mix of Work from Home (WFH) and in-office work for the immediate future. Competitive pressures may force them to furnish it long term. Hybrid meetings enabled by Zoom and similar platforms offer an array of benefits. They let employees who don’t work in the office to fully collaborate with in-office teams. They enable companies to pursue talent outside their geographic areas. They make employers more appealing to local talent who want to feel part of teams yet enjoy greater live-work flexibility.

We dive into ways employers can use hybrid meetings to spur collaboration when all team members cannot work on premise.

Almost every in-person function can now be replicated in the virtual world, meaning remote participants can be involved in every meeting activity.

Read Transitioning to Virtual and Hybrid Events: How to Create, Adapt and Market an Engaging Online Experience, by Ben Chodor and Gabriella Cyranski.

On an ongoing basis, survey on-premise and WFH employees to ensure both are profiting equally from hybrid meetings.

Email or call us at 708-246-4211 to learn the best practices in bringing together in-office and WFH employees in hybrid meetings or collaborations.

ATTEND TO YOUR TEAM MEMBERS’ NEEDS

When maintaining social distancing for in-person team members, set up the room layout so they can face one another while still facing their own computer cameras. For remote members, ensure Zoom links are clear. Allow them to unmute themselves. Also encourage use of the chat function for remote and in-person team members. When the speaker is not screen-sharing, make all attendees visible on screen. Encourage remote workers to use ear buds and an ethernet cable to ensure clear audio and video strength.

Zoom has unveiled numerous tools to make hybrid meetings safer and more productive. Mastering several of these tools can give hybrid collaborations much of the functionality of totally in-person meetings and teamwork.

• Zoom Rooms Controller. This app, when downloaded to a device, can give leaders or facilitators access to all room audio, video and participant controls, as well as the capability to start or join a meeting.
  
  
• Share whiteboard over chat. A new Zoom feature allows a Zoom Rooms for Touch whiteboard to be shared via Chat or email. This can enable the more simplified sharing of content outside the meeting room.
  
  
• Select Gallery View to share content. WFH participants using Zoom from Home in a meeting or collaboration can now gain the same ability to share content their in-office colleagues enjoy. Selecting Gallery View when displaying content from their devices can enable sharing.